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Open Access Publishing

Research and Open Access

The University of Worcester has a commitment to A significant improvement in the quality and quantity of published scholarship and research”[i]  It has made this commitment at a time when the nature of scholarly communication is in a state of flux, which brings both challenges and opportunities.

Open Access publishing, and in particular the HEFCE policy in relation to any post-2014 REF exercise, is highly relevant to this committment and the University of Worcester open access policy states that: "University staff and research students are required to deposit in WRaP the final, refereed and corrected, accepted versions of their peer-reviewed journal articles and peer-reviewed conference proceedings..."

[i] University of Worcester Strategic Plan 2013-18

Research and Open Access

What is Open Access?


"Open access refers to the immediate, online availability of peer reviewed research articles, free at the point of access (i.e. without subscription charges or paywalls)." [i]

There are several ways of achieving this but the two most common are:

Green’ Open Access:   Also known as ‘self-archiving’, under this model authors publish in any journal and then self-archive a version of their article for free public use in their institutional repository, in a central repository (e.g. PubMed Central, SSRN or arXiv) or on some other open access website.

‘Gold’ Open Access:  This describes Open Access Publishing, whereby an author publishes an article in an open access journal, usually on payment of a fee, that provides immediate and full open access to all of its articles on the publisher’s website

Why does this matter to you?

[i] Business, Innovation and Skills Committee - Fifth Report  Open Access. Available on-line - accessed 24/11/2016

Research Data Management (Open Data)


Research Data Management “concerns the organization of data, from its entry to the research cycle through to the dissemination and archiving of valuable results.” [i]

Why it matters to you

More and more funders, and some publishers, insist that some elements of research data are made available through Open Access. It is important that you manage and store any data generated by your research project in an ethical and systematic manner. You should also consider the longer term maintenance of that data, often beyond the official end of a project.

Apart from making sure that you comply with University Policy, and any funder or publisher requirements, it is good practice to address RDM for every project you are involved with.

Additional benefits include being sure that your research data is being kept in a safe, secure manner. By organizing your data you will be able to access and analyse it much more efficiently. You will also be able to demonstrate research integrity. A JISC guide explains in greater detail. Finally, as with Open Access publishing, RDM makes your research outputs more visible and increases your chances of finding both funding and collaborators for future projects.

Further Information

[i] Whyte, A and Tedds, J., 2011. Making the Case for Research Data Management, Digital Curation Centre

Worcester Research and Publications (WRaP)

WRaP is the University of Worcester's Institutional Repository. It enables the University to a provide Green Open Access for its research outputs that complies with the requirements of funders, publishers and HEFCE.

WRaP contains research outputs in a wide range of formats e.g. journal articles, book chapters, conference papers, PhD theses and images of artwork. The full text is provided where we are allowed to do this under copyright law.

How to upload your research outputs to WRaP (pdf)

Deposit Procedure for Journal articles & conference papers (pdf)

Contacts


For further information on Open Access Publishing please contact the Research Team on wrapteam@worc.ac.uk

The team comprises:

Roger Fairman
Research Librarian & Repository Manager

Janet Davidson
Research Cataloguer

Karol Kosinski
Open Access Advocacy and Support Officer

Tanya Buchanan
Digital Assets Officer

Other members of Library Services also able to offer information and advice are:

Su Fagg (s.fagg@worc.ac.uk)
Research Support Librarian

Academic Liaison Librarians

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Open Access Guidelines and Policies

University Guidelines and Policies

The University of Worcester has a commitment to A significant improvement in the quality and quantity of published scholarship and research”[i]  It has made this commitment at a time when the nature of scholarly communication is in a state of flux, which brings both challenges and opportunities.

Open Access publishing, and in particular the HEFCE policy in relation to any post-2014 REF exercise, is highly relevant to this committment and the University of Worcester open access policy states that: "University staff and research students are required to deposit in WRaP the final, refereed and corrected, accepted versions of their peer-reviewed journal articles and peer-reviewed conference proceedings..."

[i] University of Worcester Strategic Plan 2013-18


UW Open Access Publishing Policy (July 2014)
Applying for APC Funding
Green or Gold - Publishing Guidelines (June 2014)

UW Open Access Publishing Policy (July 2014)

Researchers must:

  • deposit in WRaP the final, refereed and corrected, accepted versions of their peer-reviewed journal articles and peer-reviewed conference proceedings. 
  • deposit in WRaP no later than three months after acceptance for publication. 

This will ensure that you comply with the 2014 HEFCE mandate and that your research can be submitted to the post-2014 REF.

Researchers should also:
•    deposit other kinds of research, e.g. book chapters, reports, working papers, images, videos, etc.
•    add back catalogue to WRaP so there is a comprehensive record of the University’s research activity.

This will maximise the reach, availability and impact of your research.  

Download the full Open Access Publishing Policy


Applying for APC Funding

The University has made some funding available for when there is a particular reason to publish gold open access.

  • Staff can apply through the Staff portal, just logon to the portal and follow the 'Open Access Funding' link under 'Your Online Services'.This will take you to the Application form shown below where you will need to provide some basic information on your paper and why you wish to publish the proposed journal. Please note that you should apply here before submitting your paper. If you apply after your paper has been submitted or accepted, we cannot guarantee to pay the fee.

Green or Gold - Publishing Guidelines (June 2014)

Download pdf version

 

HEFCE's position on Open Access

We believe that all research arising from HEFCE funding should be as widely and freely accessible as the available channels for dissemination will allow.

We believe this will:

  • enable the prompt and widespread dissemination of research findings
  • benefit both the efficiency of the research process and economic growth driven by publicly funded research
  • increase public understanding of research.

We have developed an approach to open access as part of the work that we do with the other UK funding bodies to assess the quality of research at UK higher education institutions. It is now a requirement that certain research outputs submitted to any research assessment exercise after 2014 be made as widely accessible as possible."


  • HEFCE OA Policy: Policy for open access in the post-2014 Research Excellence Framework

The main points are that the policy:

  • applies to journal articles and conference proceedings accepted for publication after 1st April 2016
  • requires deposit in a repository, either institutional (i.e. WRaP), shared or subject (e.g. arXiv)
  • requires the deposit of the author's accepted, final peer reviewed text (aka - Authors Accepted Manuscript or AAM)
  • requires that the deposit be made no later than three months after acceptance for publication.

For more information see the HEFCE website including an updated list of FAQs based on the questions received by HEFCE from HEIs.

Funders and professional bodies


A number of other relevant organisations have developed policies on Open Access publishing:

Funding Bodies:

  • Welcome Trust & COAF: The Charity Open Access Fund (COAF) is a partnership between six health research charities, including the Wellcome Trust, to enable free and unrestricted access to the published outputs of the research we support.

Information and guidance on COAF member policies on Open Access in relation to their research grants

  • European Union - Horizon 2020

Horizon 2020 'Conditions of Grant' include a requirement for publications to be open access.

"29.2 Open access to scientific publications

Each beneficiary must ensure open access (free of charge, online access for any user) to all peer - reviewed scientific publications relating to its results.

In particular, it must:

                (a) as soon as possible and at the latest on publication, deposit a machine-readable electronic copy of the published version or final peer-reviewed manuscript accepted for publication in a repository for scientific publications; Moreover, the beneficiary must aim to deposit at the same time the research data needed to validate the results presented in the deposited scientific publications.

(b) ensure open access to the deposited publication, via the repository, at the latest:

                (i) on publication, if an electronic version is available for free via the publisher, or

(ii) within six months of publication (twelve months for publications in the social sciences and humanities) in any other case.

(c) ensure open access, via the repository, to the bibliographic metadata that identify the deposited publication."

The full text of the General model grant agreement is available here

Professional Organisations:

The Finch Report.


A number of factors centering around rapid changes in communications technology and the Internet; significant and sustained above inflation rises in the cost of academic journals; and a growing feeling that publicly funded research should be free at the point of consumption, have led to the rise of a strong Open Access Publishing movement.

In part as a response to this The Government asked Dame Janet Finch to chair a group with the purpose of providing "... a means through which representatives of the HE sector, research funders, the research community, scholarly publishers, libraries and other interested parties can examine how most effectively to expand access to the quality - assured published outputs of research; and to propose a programme of action to that end." [i]

That group published its report in June 2012.

Further background information about open access and the debate generated around the Finch Report can be found below

  • The Finch Report: This link is to the the section of the Research Information Network website dealing with the Finch Report. It provides links to:
    • the main report
    • the executive summary
    • information about, and the minutes of, the working group
    • the Government's response.

 

[i] Finch, J.  Accessibility, sustainability, excellence: how to expand access to research publications. Report of the Working Group on Expanding Access to Published Research Findings 2012  Available on line – accessed 24/11/2016

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