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Open Access

Open Access Publishing

Open Access publishing

Research and Open Access

The University of Worcester has a commitment to A significant improvement in the quality and quantity of published scholarship and research”[i]  It has made this commitment at a time when the nature of scholarly communication is in a state of flux, which brings both challenges and opportunities.

Open Access publishing, and in particular the HEFCE policy in relation to any post-2014 REF exercise, is highly relevant to this committment and the University of Worcester open access policy states that: "University staff and research students are required to deposit in WRaP the final, refereed and corrected, accepted versions of their peer-reviewed journal articles and peer-reviewed conference proceedings..."

[i] University of Worcester Strategic Plan 2013-18

What is Open Access?

Green’ Open Access:   Also known as ‘self-archiving’, under this model authors publish in any journal and then self-archive a version of their article for free public use in their institutional repository, in a central repository (e.g. PubMed Central, SSRN or arXiv) or on some other open access website.

‘Gold’ Open Access:  This describes Open Access Publishing, whereby an author publishes an article in an open access journal, usually on payment of a fee, that provides immediate and full open access to all of its articles on the publisher’s website

A number of factors centering around rapid changes in communications technology and the Internet; significant and sustained above inflation rises in the cost of academic journals; and a growing feeling that publicly funded research should be free at the point of consumption, have led to the rise of a strong Open Access Publishing movement.

There are a number of flavours of Open Access, including: open access, gratis OA, libre OA, open data and an open license, however the two most commonly referred to in the debate are Gold OA and Green OA.

Further background information about open access and the debate generated around the Finch Report can be found below

  • The Finch Report: This link is to the the section of the Research Information Network website dealing with the Finch Report. It provides links to:
    • the main report
    • the executive summary
    • information about, and the minutes of, the working group
    • the Government's response.







University Guidelines and Policies

UW Open Access Publishing Policy (July 2014)
Applying for APC Funding
Green or Gold - Publishing Guidelines (June 2014)

UW Open Access Publishing Policy (July 2014)

Researchers must:

  • deposit in WRaP the final, refereed and corrected, accepted versions of their peer-reviewed journal articles and peer-reviewed conference proceedings. 
  • deposit in WRaP no later than three months after acceptance for publication. 

This will ensure that you comply with the 2014 HEFCE mandate and that your research can be submitted to the post-2014 REF.

Researchers should also:
•    deposit other kinds of research, e.g. book chapters, reports, working papers, images, videos, etc.
•    add back catalogue to WRaP so there is a comprehensive record of the University’s research activity.

This will maximise the reach, availability and impact of your research.  

Download the full Open Access Publishing Policy

Applying for APC Funding

The University has made some funding available for when there is a particular reason to publish gold open access.

  • Staff can apply through the Staff portal, just logon to the portal and follow the 'Open Access Funding' link under 'Your Online Services'.This will take you to the Application form shown below where you will need to provide some basic information on your paper and why you wish to publish the proposed journal. Please note that you should apply here before submitting your paper. If you apply after your paper has been submitted or accepted, we cannot guarantee to pay the fee.

Green or Gold - Publishing Guidelines (June 2014)

Download pdf version


HEFCE's position on Open Access

We believe that all research arising from HEFCE funding should be as widely and freely accessible as the available channels for dissemination will allow.

We believe this will:

  • enable the prompt and widespread dissemination of research findings
  • benefit both the efficiency of the research process and economic growth driven by publicly funded research
  • increase public understanding of research.

We have developed an approach to open access as part of the work that we do with the other UK funding bodies to assess the quality of research at UK higher education institutions. It is now a requirement that certain research outputs submitted to any research assessment exercise after 2014 be made as widely accessible as possible."

  • HEFCE OA Policy: Policy for open access in the post-2014 Research Excellence Framework

The main points are that the policy:

  • applies to journal articles and conference proceedings accepted for publication after 1st April 2016
  • requires deposit in a repository, either institutional (i.e. WRaP), shared or subject (e.g. arXiv)
  • requires the deposit of the author's accepted, final peer reviewed text
  • requires that the deposit be made no later than three months after acceptance for publication.

For more information see the HEFCE website including an updated list of FAQs based on the questions received by HEFCE from HEIs.


Worcester Research and Publications (WRaP)

WRaP is the University of Worcester's Institutional Repository. 

It enables the University to compile & maintain a record of the research outputs generated by staff and other researchers both past and present and make them available to anyone interested.

WRaP contains research outputs in a wide range of formats e.g. journal articles, book chapters, conference papers, PhD theses and images of artwork. The full text is provided where we are allowed to do this under copyright law.

How to upload your research outputs to WRaP (pdf)

For further information or support on WRaP either please either visit the WRaP webpages or contact a member of the WRaP team on