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Staff borrowing and access


Borrowing, returning and renewing

As a member of the University, you can borrow up to 27 books from The Hive and also all Worcestershire County Council libraries using your staff ID card.  Your loan allocations are shown in the following table:



University Short Loan

(orange labels)

University High Demand

(blue labels)

Other items

(no labels)

Loan allocation




Loan period

2 days (not renewable)

2 weeks

3 weeks

Fines payable once overdue

(per book)

15p  per day

15p per day

15p per day

Return to

The Hive or Peirson study centre

The Hive or Worcestershire County Council libraries

The Hive or Worcestershire County Council libraries

Borrow books from the self-issue machines in The Hive, using your staff ID card.  Always take a receipt as this is your notification of when your items are due back. 

Renewals can be made via your library account, in person at The Hive or any county library.  You will be sent an email reminder two days before your items are due back, however it is your responsibility to remember to return or renew books on time. 

Unless a book is reserved you can renew it up to 9 times.  University Short Loan items cannot be renewed.

Please check your university email regularly as this is our main way of contacting you.


Access your library account online

In your library account you can renew and reserve books, see your loan history and any charges. To access your account you will need your University of Worcester username and password.


Reserving items

If a book is on loan to someone else and you want to borrow it you can make a reservation via your Library Account. University members can have a maximum of 5 reservations at any one time.  If you are looking for an item we do not hold, please contact Inter-Library Requests.

University High Demand books (blue labels) cannot be reserved if there is a copy available on the shelves.  Short loan books (orange labels) cannot be reserved.

You will receive an email to your university account telling you when the item is available for collection.  We will give you 14 days to collect your book(s) before returning them to the main shelves. University high demand (blue sticker) books will be held for 7 days. 

Reservations are collected from Level One and are shelved in alphabetical order by borrower surname.


Overdues, fines and charges

See the allocations guide for details of fines. You can pay fines in a number of ways.

  • If you have lost a UW item, or your book is more than 90 days overdue you will be charged a standard replacement fee:

High Demand, Short Loan and 3 Week Loan

£30 (Standard) £50 (Higher value items)

Teaching Pack




Junior Fiction and Junior Non Fiction


Picture book


We cannot accept replacement copies of lost items.

  • If you think an item is on your record incorrectly please let us know as soon as possible. If the item has not turned up after 6 weekly checks the replacement charge will be added to your library account.
  • If you do have an issue with fines or lost items please contact us as soon as possible.
  • Please check your university email regularly as this is our main way of contacting you.

Our procedures are based on the Library Regulations.

Worcester County Library procedures will apply where a County Library item is lost, damaged or very overdue while on your account.


Printing and copying

Printing and copying is free for University staff.  Further information on computers, wifi and wifi printing is available. Please see our copyright guidance information if you are copying for your own use, or for modules and courses.

In The Hive there are colour printers and photocopiers on levels 0, 1, 2 and 3.

For larger print jobs i.e. in both quantity and size – contact Print


Eresource access

Use Library Search to access our online resources, including articles and ebooks.


Using other university libraries

The University is a member of the SCONUL Access scheme which allows university staff to visit and borrow from other academic libraries in the UK.

Applications are made online at SCONUL’s website.  You should receive a response to your application within two working days.

Planning your visit

  • Before you go, check the website of the library you want to visit for their opening hours and other requirements to visit. 
  • Take a copy of your acceptance e-mail and your University of Worcester ID card.
  • When you get there, you will be issued with a library card.
  • Membership can be valid for up to three years or until your course or contract ends if earlier. Remember, in your application you have agreed to follow the rules and regulations of the libraries you visit so find out what these are.

Access to online resources is not usually permitted, however, if you want to access the University of Worcester's online resources from another university you'll be able to do that, via your own device provided the university you visit is part of the Eduroam network.