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Resource Lists

Please always remember to log in at http://resourcelists.worc.ac.uk before accessing your lists.

We actively encourage all academic colleagues to engage with Resource Lists regularly, by adding new materials, requesting reviews and republishing the list. It's a great way to add new research you want students to read, and order new books for the library which are related to your modules. If you don't request a review, we can't order new stock for the library.

We will be updating our videos during Summer 2019 to reflect changes to the system, including the student view of the list and the bookmarking extension available for Chrome, Firefox and Edge browsers. 

The tabbed box at the bottom of the page offers more information about each stage, including additional videos, written step-by-step guidance and policy. The entire YouTube playlist can be viewed here.

 

Tabs

New List View for Resource Lists (Talis Aspire)

Talis have refreshed the student view of Resource Lists in response to user feedback.

New features include:

  • additional item details which display within the list itself, instead of a separate screen;
  • book jackets where available;
  • the ability to change referencing style within the list;
  • a button to report broken links next to each item.

The new list view keeps all your notes and sections. It also works in Blackboard, so you can still link to a list and embed sections of a list within different parts of your Blackboard module.

Ready to take a look? Log in to http://resourcelists.worc.ac.uk and find your list. You’ll have the option to switch your list over to the new view. Once you’ve logged in and clicked on the List beta button, you will see the new list view displaying.  To ensure it also displays in Blackboard, click on List beta on the top right corner and select 2.0 as default.

All feedback welcome: please email your Academic Liaison Librarian

Expectations and guidelines (previously Reading Resources Strategy)

Since the adoption of Resource Lists (Talis Aspire) in 2014/15, the Reading Resources Strategy has been replaced with a set of guidelines, ratified by LTSEC (June 2016), on how access to reading resources should be managed.

 

These guidelines are designed to:

  • clarify staff reading recommendations to students
  • increase student access to relevant reading, including more online content
  • deliver support in using reading resources through information skills training

 

Teaching teams should:

  • deliver all reading material to students via Resource Lists.
  • ensure your module Resource Lists are up-to-date and published in a timely fashion; course leaders have responsibility for checking that all lists for the course are published.
  • organise and annotate Resource Lists to suit your teaching and help students, e.g. by theme, week by week reading, etc.  This is a change from previous policy in which lists had to be organised strictly by Set, Essential and Further reading.  You should now define categories for all recommended reading using the importance level from the drop-down menu:
    • Recommended for Purchase (previously Set Text).  Not all modules will contain these.
    • Essential Reading: material students are expected to read.  Include ebooks, ejournal articles or digitised chapters wherever possible to maximise access. 
    • Further Reading: desirable for students to read and indicative of wider research.
  • include a URL to your Resource List in module documentation, in the format http://resourcelists.worc.ac.uk/search.html?q=ABCD1234, where ABCD1234 is your module code.
  • use Resource List dashboards to see how your lists are being used.
  • talk to us about embedding information skills training.

 

Library Services will:

  • purchase items on Resource Lists (subject to Library Services' discretion according to price, availability and resources), except those for partner students. Our partner guides set out expectations for resources for these courses.
  • discuss expensive or out of print items or long lists with you first.
  • purchase ebook versions where available, subject to price and licencing terms.
  • provide digitised book chapters and journal articles via the Copyright Licencing Agency's Higher Education Licence.
  • move items to Short Loan and High Demand to maximise access.
  • use Essential and Further reading categories to determine number of copies required.
  • deliver information skills training.
  • regularly share information with Heads of Institute on lists left in draft status.
  • aim to source electronic texts for print-disabled students for as many as possible of their Recommended for Purchase and Essential texts, and to deliver them in Alternative Formats appropriate to their individual needs.

In this section

1: Create a profile

2: Adding the bookmark button to your web browser

3: Finding and adding your lists

 

1. Create a profile

You are already set up with list publishing and editing rights, but before you use the system, you need to create a profile.

  1. Go to http://resourcelists.worc.ac.uk (also in the staff portal).
  2. Click Log in on the grey menu bar, and log in using your usual University details.
  3. Click Create a profile and edit your profile. Use your University email address. We recommend setting your account to public so students can search for your list by name. Your email address will never be made public on Resource Lists. Click Save Profile at the bottom of the form.
  4. When your profile is created, each time you log in to the Resource Lists system you should see your name in the grey menu bar.

Make sure you always log in first when you use the Resource Lists system. This ensures that you can see all lists in draft as well as those which are published and visible to students.

 

2. Adding the bookmark button to your web browser

When using Resource Lists on your PC or laptop, you will need to add the bookmark button to your preferred web browser so that you can add sources from catalogues, databases, Library Search and webpages to your lists. At the time of writing the 'add to my bookmarks' button for the browser's favourites toolbar is still available. This can be found in My Bookmarks in Resource Lists when you log in (click 'Install bookmark button' and follow the instructions to drag the button to your favourites toolbar). However, there is now a more up to date bookmarking extension available for Chrome, Firefox and Edge browsers.

  • Google Chrome: to add the extension to your browser: 
  1. click the three dots to the right of the address bar.
  2. Select More tools and Extensions.
  3. In the screen which appears, click the menu icon in the top left, and click Open Chrome Web Store at the bottom of the left hand menu.
  4. Search the store for Talis Aspire. The bookmarking extension appears as a green box and is called Talis Aspire Reading Lists Bookmarking. Click Add to Chrome.
  5. Click Add extension. 
  6. The extension should now appear in your browser. Before you use it, right-click on the extension.
  7. Click Options.
  8. Select University of Worcester as your institution, and Save. You can now close the Extensions and Chrome Web Store windows, and any pop-ups. Your extension is ready to use. 

 

To install on an iPad or other tablet, you will need to use Chrome as your browser and do the following:

  1. Open Chrome, and go to Resource Lists.
  2. Go to My Bookmarks and click on Install Bookmark Button.
  3. Click on the star symbol in the address bar to add to your favourites. This should open a pop-up box with the bookmark details.
  4. Edit the name of the bookmark button so that it makes sense to you (e.g. Add to Resource List)
  5. Delete the URL and paste in the following javascript:

javascript:(function(){var%20hasJQuery%20=%20'no';var%20jQueryVer%20=%20'';if%20(typeof%20jQuery
​%20!=%20'undefined'){hasJQuery%20=%20'yes';jQueryVer%20=%20jQuery.fn.jquery;}%20var%20el=
document.createElement('script');el.setAttribute('src','https://worc.rl.talis.com/index.html/parser?uri='+
encodeURIComponent​(encodeURI(window.location.href))+'&bookmarkVersion=1&title='+escape
(document.title)+'&hasJquery='+hasJQuery+'&jQueryVer='+jQueryVer);document.body.appendChild(el);})()

 

To bookmark on an iPad or tablet:

  1. Go to whichever page you want to bookmark from.
  2. Start typing the name of the bookmarklet into the address bar (e.g. Add to List); Chrome should bring it up for you as a suggestion.  Click on the name of the bookmarklet tool, and the bookmarking screen will open from where you can bookmark in the usual way.

 

3. Finding and adding your lists

Use My Lists to store, access and edit your lists more easily. We recommend doing this before bookmarking items.

  1. Go to http://resourcelists.worc.ac.uk (also in the staff portal).
  2. Click Log in on the grey menu bar, and log in using your usual University details. 
  3. In the search bar, type your module code/name. If the code is live in SITS, it should show in the search results which you can view as a drop-down selection, or click the search button to see a full list. Select the list you want to add to My Lists.

Make sure you select the list for the current academic year. When a list is in draft, it is not visible to students yet (DRAFT LIST). It needs to be edited and published by the tutor. Published lists will be visible to students (LIST). Each list will be associated (‘linked to the hierarchy’) with its corresponding module (MODULE).

4. Before editing the list, click Add to My Lists on the right of the list. The message will change to indicate that it has been added to My Lists. When you next log in and click My Lists in the grey menu bar, you can see all lists you have added.

5. If a module code is not available on the system, you may want to create a new list and link it to the hierarchy at a later date. See Creating a new list on the Editing and publishing tab for more details.

When you view a list from My Lists, or a list found using the search bar, you can click the edit button and select from a range of options to start working with your list, including: Edit List, Publish, Link to hierarchy, Copy, and Assign List Owner.

 

In this section

Editing your lists

Publishing your list

Creating a new list

 

Editing your lists

  1. Go to http://resourcelists.worc.ac.uk (also linked in the staff portal).
  2. Click Log in on the grey menu bar, and log in using your usual University details.
  3. Click My Lists on the grey menu bar to find your list, or use the search bar to find your list by module code or name. Click on the list you want to edit, making sure it is for the correct academic year.
  4. Click Edit above the list, and then click Edit List from the drop-down menu.
  5. On the right-hand side of the screen, you have options to create SectionsNotes (essentially these are text boxes which can sit anywhere in your list) and Pages.  You will also have recent bookmarks below this. Sections can be used to structure the list in various ways – themes, different types of sources, or week-by-week reading, for example. To add a section, click on the crosshairs. Drag and drop a section into your list.  A pop-up box will appear asking you to give the section a title (required) and also a study note (optional, but can be used to guide students with their reading or help them to understand how to use the list).  Fill in the details and click Save.
  6. Once your list structure is complete, you can start adding bookmarks and content.  Remember to Save Draft (and do this regularly). Your final list and any changes you make won’t be visible until you click Publish

 

Publishing your list

For students to see your lists, you must publish them. For Library Services to check stock and purchase books, you must also send your list for review. Please publish and send your list for review at the same time. You do not need to wait for a review to be completed.

  1. Go to http://resourcelists.worc.ac.uk (also linked in the staff portal).
  2. Click Log in on the grey menu bar, and log in using your usual University details.
  3. Find your list and click Edit, then Edit List.
  4. Click Publish on the right of the screen. A pop-up box will appear asking if you want your list to be reviewed.
  • If you have made changes to structure, or added freely available content (e.g. webpages), just select Publish.
  • If you have added books or print content, select Request review. On the resulting screen, check the student numbers figure, and click Request Review. You will be returned to the edit view of your list, and you should now click Publish and then in the pop-up box, click Publish again. If you do not publish, updates to your list will not be visible to students.

As long as a review is requested, Library Services can check that the books are in stock, that we have enough copies and that they're on the right loan status for your students.  We will also check for ebooks to increase student access to key resources.

 

Creating a new list

If a module code is not available on the system (perhaps the module is not live yet, or is new), you may want to create a new list and link it to the hierarchy at a later date. Linking a resource list to the hierarchy is important; it ensures that the list can be easily found, and it will automatically appear in Blackboard as long as the list is published.

  1. Go to http://resourcelists.worc.ac.uk (also linked in the staff portal).
  2. Click Log in on the grey menu bar, and log in using your usual University details.
  3. Click My Lists on the grey menu bar.
  4. Click Create new list on the right of the screen.
  5. Complete the form shown.

a. Enter the module code and name  in the List name field in the following format:

PSYC2501 Cognitive Psychology (Semester 1)

This will help students find the list regardless of how they search for it. It will also help Library Services when running reports on resource list use. Please indicate when the module is expected to run (Semester 1, Semester 2, across semesters, Term 1, Term 2 or Term 3).

b. Description is optional.

c. Click on Select Hierarchy. In the pop-up box, type in the module code or name and select the correct module from the list that appears. Click Save. 

d. Select year from the drop-down list.

e. Enter the anticipated student numbers. This will be required for making digitisation requests and helps the team when deciding on stock orders, but can be added or updated at a later date.

6. Click Create list. The list is now ready to populate with notes, sections and resources.

 

The Resource Lists bookmarks button/extension is a tool that will save you time and allow you to bookmark content from anywhere on the web - Library Search, Amazon, YouTube, Box of Broadcasts, you name it! Please install the bookmark button or extension before following the instructions shown here (see First steps and My Lists tab). Never bookmark a pdf / html article page as these links are not stable and there may be copyright implications.

 

Bookmarking using Library Search

Items which can be bookmarked include books, ebooks, journal articles and other online sources.

  1. Go to Library Search. You can use the General tab to search for books, ebooks, journal articles and a range of sources. Your results will be shown in Library Search. 
  2. Click the 'Add To My Bookmarks' button in your browser's favourites toolbar, or your bookmarking extension button. A new link ('Add to my bookmarks') will appear next to the 'Full Text Online' or 'Check Availability' link at the bottom of each reference.
  3. Click this new link which appears at the bottom of the reference you want to bookmark to a list.
  4. A split screen will open in the resource lists system (you may be asked to login prior to this). On the left are the details that the tool can read and pull into your Resource List. On the right is the screen you are bookmarking from.
  5. Make sure Online Resource is ticked for articles, online journals, book chapters or ebooks. Print books in the library do not require this option to be ticked.
    • More on bookmarking journal articles: click/tick the Online Resource option to see a pop-up window. Choose DOI or Open URL. (For non-subscribed resources you can select DOI or web address.) More about these options:
      • DOI: Digital Object Identifier. This is a unique identifier for journal articles. This should take students directly to the correct article and ask them to log-in through UW to get there if necessary.
      • Open URL: this will take students to the 360 page in Library Search from where they will need to click the link stating 'Get Article'. This will also ensure they are asked to log-in.
      • Web address: use this for general websites. If you choose this from Library Search, students will be taken to the results screen rather than the article you intended.
  6. Click Create (this will store in your bookmarks for later use) or Create and Add to List. The second option will allow you to add directly to a reading list.  
  7. When selecting Create and Add to list, choose the list you want to add to, the location on the list (top or bottom) and the section (if appropriate). These can be selected using the drop-downs that appear on the page.
  8. You can add a note for your students (e.g. read chapter 3; this article is about...) and a hidden note for the library (e.g. We need to buy this, ebook please).
  9. Please choose an importance level at this point. Your choices are: Recommended for purchase (i.e. by the student); Essential; Further. Use of these categories will help us identify what stock we need to buy and how many copies.
  10. Click OK to save the bookmark. Return to Library Search to continue bookmarking, or go to My Lists in the Resource Lists system to publish and send for review the list you have added bookmarks to (see Editing and publishing tab). 

Bookmarking using the library catalogue

Please note that a new library catalogue will be available in July 2019, so these instructions may be out of date. They will be updated over the summer. 

  1. Go to the Library Services homepage. Click the Books and other media tab. Search for a book, ebook or topic of interest. If you know what book you want, title and an author surname should be sufficient to find the item (and the ebook if available).
  2. If a book is in library stock, you should see it in the results screen, displayed in the library catalogue. If we have the ebook, this will be displayed in a separate record. We recommend bookmarking both the book and ebook records to your list, so students are aware there is a choice of format.
  3. Click on the title of the item you want to bookmark (or the Check Availability button). The number of available copies and where they are held is shown on the next screen, and on the right you will be shown links to any resource lists which also have this item bookmarked. Click the Add to My Bookmarks button in your browser.
  4. A split screen will open in the resource lists system (you may be asked to login prior to this). On the left are the details that the tool can read and pull into your Resource List. On the right is the screen you are bookmarking from.
  5. For ebooks only, make sure Online Resource is ticked. Print books in the library do not require this option to be ticked.
  6. Follow steps 6-10 as shown under 'Bookmarking using Library Search', above.

 

Bookmarking using Amazon

When we do not have a copy of the book or ebook in stock, you can bookmark it using Amazon. You can also bookmark books from other library catalogues or online book stores, like COPAC and WorldCat.  Just use the Add to My Bookmarks button when you are viewing the details of the book you want to add.

  1. Go to www.amazon.co.uk
  2. Find the book you want to add to your list.
  3. Click on the title from the Amazon results page, so you are viewing the full details for that item.
  4. Click the 'Add To My Bookmarks' button or extension in your browser.
  5. A split screen will open in the resource lists system (you may be asked to login prior to this). On the left are the details that the tool can read and pull into your Resource List. On the right is the screen you are bookmarking from.
  6. Follow steps 6-10 as shown under 'Bookmarking using Library Search', above. Make sure you request a review of the list and publish it so that it is visible to students. As long as a review is requested, Library Services can check that the books are in stock, that we have enough copies and that they're on the right loan status for your students.  We will also check for ebooks to increase student access to key resources.

 

Bookmarking journals

To add a bookmark for a whole journal (e.g British Educational Research Journal, or Journal of Advanced Nursing) to your list: 

  1. Go to the Journals A-Z 
  2. Search for the journal by title.
  3. Click on More full text options next to the title.
  4. Click the Add To My Bookmarks button in your browser. Follow steps 4-10 under 'Bookmarking using Library Search', above.

 

Bookmarking a book chapter

  1. Go to Library Search and find the book (or ebook).
  2. Click Add to My Bookmarks in your browser toolbar, then click the Add To My Bookmarks link which appears at the bottom of the book reference.
  3. In the next screen, click the Add Field drop down menu, bottom left. Select Has Part and click the Add button.
  4. Change the Resource Type in the drop down menu to Chapter.
  5. The title box can be edited to indicate which chapter of the book is required e.g. Chapter 6: Book chapter title.
  6. It is also good practice to add the chapter author(s) and the page range of the chapter. Use the Add field drop down menu to do this (see step 3).
  7. Click Create or Create and Add to List.
  8. Follow steps 7-10 as shown under 'Bookmarking using Library Search', above. Students can see the full details of the whole book where the chapter appears by clicking the chapter title in their reading list.

 

Bookmarking websites, images and videos

  1. Click Add to My Bookmarks when viewing any web resource. This could be the homepage or any other page of a website, a blog or individual blog post, images, YouTube videos, etc.
  2. Check the title assigned to the page carefully, as this needs to make sense to the students seeing it. Edit the title if required. You can add extra information, such as author or date, using the Add field function.
  3. Make sure the Online Resource option is ticked so that there is a live link for the resource.
  4. Click Create or Create and Add to List.
  5. Follow steps 7-10 as shown under 'Bookmarking using Library Search', above.

For bookmarking from any specialist resources that you use in your field of study, please have a go!  There may be things you can't bookmark from, but we haven't found them yet. Contact your Academic Liaison Librarian if in doubt.

 

Adding a bookmark manually

 Creating a bookmark without using the bookmark button isn't something you will need to do often, but can be useful for webpages and documents found online. 

Requesting digitised content

Please watch this short video which show you how request digitised content such as book chapters through the Edit view of your Resource List (updated 07/12/2017).

  1. Go to http://resourcelists.worc.ac.uk (also in the staff portal).
  2. Click Log in on the grey menu bar, and log in using your usual University details. 
  3. Click My Lists (assuming you have already found and added your module lists), or search for the list by module code/name. Click on the title of the list to view it.
  4. Select Edit list from the Edit drop-down menu.
  5. Next to each item in your list, you will see a link to Request Digitisation. Click the link, and complete the form.  Most of the details will be pre-filled as these are already in the Resource List system.  For a full chapter, the Book option and 'This is a full chapter' wil be ticked by default. You can enter the chapter name or number and leave page range blank. However for a book section, you will need to untick the full chapter option and enter the page range instead. Reference range can be used if the reference list for the chapter is separate in the book. 
  6. In the next step, amend the 'needed by' date and check the course details (module title and student numbers). If your list is linked to multiple module codes, you will need to give a breakdown of student numbers for each module. 
  7. In the next step, check the email address and name. Then submit your request. 

Once submitted, the request will be automatically checked against copyright legislation and you will receive an immediate response as to the stage of progress or outcome (e.g. referred or rejected).

If your request is copyright permitted, items that have been digitised by us previously will automatically be given a coversheet and added to your list. Items that can be digitised but that we have not previously scanned will be referred to the digitsation team for further action. Items that we do not hold in stock will be referred to the digitisation team for purchase prior to scanning in order to fulfil the criteria for digitisation. 

See the digitisation page for more details.

Using the Dashboard to monitor usage

The Dashboard shows you how your lists are being used - numbers of views, clicks, reading intentions and notes, either by item, section or overall list.

  1. Make sure you are logged in to Resource Lists
  2. Go to your list & select Dashboard
  3. Check the tutorial in the top right corner or
  4. Scroll down to see usage of items or sections

 

Usage statistics (Google Analytics)

The library also uses Google Analytics to keep more in-depth stats on list usage.  If you are interested in seeing more details, please contact your Academic Liaison Librarian.

Linking to Blackboard using the navigation pane

This should be automatically set up in your Blackboard module for you.  If not:

  1. Add a Tool Link in the content menu on the left. In the pop up menu, give your Tool Link a name (e.g. Reading List) and select Type Reading List.  Tick Available to Users.  Press Submit.

Once the link is available, you must:

  1. Click on the Reading List link from the navigation pane.  NB. you may be asked to log-in again here.
  2. In the Add section screen that opens, select The list from the drop-down menu and press Save. Do not pick a section in your list at this stage.
  3. The list is now embedded within your Blackboard module. 

Linking to list sections within Blackboard 

If you arrange your Blackboard module by subject, theme, or by week-by-week activity, you can structure your Resource List to match this. The integration tool allows you to pull specific list sections into your Blackboard module wherever you want.

  1. Go to the relevant content page in Blackboard. Under Tools, click on Reading List.  
  2. A Configure Tool: Reading List screen will open.  Give it a relevant name, e.g. essential reading, week 1 reading, case study reading, etc.  Click Submit.
  3. In your content area, you will see the Talis icon with a link with the name you chose on the previous screen.  Click on the link.
  4. You should see a preview of the list for that module and can select which section you wish to link to. Select the relevant section and click Save.
  5. This list section will now appear under the link you created in your module content area.
  6. Links to sections can be deleted and readded, and you can link to more than one section in a content folder.

Information and FAQs about REACH (and the tablet pilot and Kortext) can be found at www.worcester.ac.uk/your-home/reach.html.

What is REACH?

The University has partnered with John Smith's Bookshop to bring the REACH scheme to Worcester students. A REACH bursary is provided to eligible students to purchase academic books, ebooks and other resources through the John Smiths website. The account can be topped up. Queries about REACH should be sent to reach@worc.ac.uk. The bookshop is available at http://www.worcester-reach.co.uk/.

Students eligible for a REACH card

Full-time EU/Home Undergraduate students who are:

  • In any year of study and
  • taking level 4 and
  • paying £9000/£9250 fees to the University of Worcester

 

Value of REACH card

  • £100 for first year students
  • £50 all other students

 

How REACH operates

Eligible students will receive an email to their UW email address giving them information on how to set up the account and redeem the credit. There is no cash alternative to the REACH credit.

 

Are Resource Lists and REACH connected?

The Reach store and the availability of Resource Lists in Blackboard are in no way connected.

An export of book items on published resource lists on the Talis Aspire system goes to John Smiths who use the data to provision the store. 

Common queries

Answers to common issues.  If you can't find an answer here, contact your Academic Liaison Librarian.

  • When I'm bookmarking, I get an error stating <Sorry, we couldn't find a library catalogue record with LCN...>. What does this mean?

If you’re bookmarking an ejournal, this message is meaningless and can be ignored.

These are errors caused by old catalogue records. You can still bookmark them, but they won't show library availability in the item record in your list. Library Services is working its way through these to fix them. Any errors like this will be picked up by your librarian when the list is reviewed.

  • Why do I have a choice of different types of linking for e-resources? Which should I choose?

E-resources link in different ways (web address, DOI, open URL), depending on whether they're free or paid resources, and how they require you to prove that you're a UW member entitled to access. We should be set up so that it doesn't matter which option you choose, but if you encounter errors, contact your Academic Liaison Librarian so we can investigate.

See Bookmarking for more details.

  • Can I add multiple bookmarks to my list at once?

No, unfortunately not.

  • Can I bookmark Word or other documents from my computer?

No. But you could copy the document to Google Docs and then bookmark that into your list. Alternatively, add the document to the relevant place in your module documentation and add a note to your list referencing it.

  • How do Resource Lists link with Blackboard?

Lists are automatically linked in the tools bar for each module. Links also appear on the My Institution page as lists are entered onto the system. You don't need to do a thing! NB: there may be a delay between publishing your list and it appearing in Blackboard. If you change the way your students access Blackboard in such a way that causes the hierarchy link to be broken, then you will have to add your resource list link manually.

  • Can I link Resource Lists to Pebblepad?

Yes, but not automatically. You will need to copy and paste the URL for your list into the relevant bit of Pebblepad.  

  • Can I import existing references from Mendeley?

Yes. Here’s how:

  • From Mendeley Desktop:
  • Select references to export
  • Then the 'File' menu select Export (or right click or Ctrl + E)
  • Save as RIS Research Information File or BibTex file on PC where you can locate later
  • In 'My Bookmarks' in Resource Lists click on ‘Add Bookmark’
  • Then ‘Import citations’ (browse for saved RIS Research Information File or BibTex file)
  • References are then added to your bookmark list (you will also receive an e-mail saying ‘Your resources were successfully imported’)

  Contact your Academic Liaison Librarian for further help.

Alternative Formats Service - Expectations and Guidelines

The Alternative Formats service aims to provide print-disabled students with as much key reading from their resource lists as possible, at the appropriate time for their studies, and in formats suitable for their individual access needs

These guidelines are intended to:

  • outline agreements between the Alternative Formats (Library Services) and Disability and Dyslexia Service (DDS)
  • increase access to relevant reading, including more online content for students with print disabilities
  • clarify staff reading recommendations to students

 

DDS will:

  • provide student and module details for those requiring Alternative Formats by the following timescales:
  • Semester 1/Term 1: 1st June each year
  • Semester 2/Term 2: 1st Dec  each year
  • Term 3: 1st March each year

Later student enrolments and/or changes should be referred as early as possible prior to each Semester/Term in the academic year to allow sufficient time for sourcing of alternative formats

  • confirm student requirements in terms of format of accessible documents and assistive technology used
  • work in partnership with Library Services providing support to students with additional needs

 

Teaching Teams should:

  • deliver all reading material to students via Resource Lists 
  • ensure your module Resource Lists are up-to-date and published; course leaders have responsibility for checking that all lists for the course are published
  • Lists for Semester 1/Term 1 should be updated by August 1st each year
  • Lists for Semester 2/ Term 2 should be updated by December 1st each year
  • Lists for Term 3 should be updated by March 1st each year
  • set importance of resources in the list to allow the Alternative Formats service to prioritise texts accordingly
    • Recommended for Purchase (previously Set Text).  Not all modules will contain these.
    • Essential Reading: material students are expected to read.  Include ebooks, ejournal articles or digitised chapters wherever possible to maximise access. 
    • Further Reading: desirable for students to read and indicative of wider research

 

  • annotate lists to indicate if chapters are required reading as opposed to the full text
  • communicate with Alternative Formats service regarding long lists and indicate priority texts
  • produce teaching and learning materials in an accessible format within their Department (the Alternative Formats service does not cover lecture and seminar materials)
  • refer to the Expectations and guidelines statement for Resource Lists on how access to reading resources should be managed

 

Alternative Formats service will:

  • aim to source as many as possible of the Recommended for Purchase and Essential texts and convert them to an appropriate format where required according to assessment of student need (and priority for long lists)
  • purchase ebook formats where possible
  • liaise with Teaching Teams regarding draft or long lists and where importance of resources not indicated
  • share sourced alternative formats with students via OneDrive/Sharepoint
  • communicate regularly with students including welcome and service introductions, sharing details of book provision and availability and requests for service feedback
  • commit to ongoing staff training and development on accessibility features in library systems and platforms
  • work in partnership with Library Services and DDS to support students with additional needs
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